Job Overview
Facilities and Office Co-ordinator
Southampton | Permanent | Office based
We work with young people from a huge variety of backgrounds with the aim to provide a safe, caring environment where they are able to flourish and create a life they are proud of.
Sportfit, based on the South Coast and with over 10 years' worth of experience, we offer bespoke support to young people across our Supported Accommodation provision, Residential Children's Homes and a bespoke Education setting. We work with young people from a huge variety of backgrounds with the aim to provide a safe, caring environment where they are able to flourish and create a life they are proud of.
The role of Facilities & Office Co-ordinator combines office management responsibilities with front of house duties. This highly interactive, diverse, busy position is responsible for ensuring a smooth office workflow while managing vendor relationships, work safety compliance and welcoming visitors. The role requires someone who is proactive and highly organised with strong interpersonal skills and has an ability to remain calm under pressure while prioritising competing demands.
This front of house role, requires being in the office Monday to Friday 9am to 5pm and is ideally suited to someone who thrives on working in a dynamic environment and takes pride in fostering a positive and inclusive atmosphere.
Your responsibilities will include:
- Manage visitor sign-in and issue ID passes as required
- Manage deliveries, couriers (inbound and outbound) and distribute post
- Manage 3rd Party maintenance contracts including cleaning company, and external facilities management provider
- Coordinate the ordering and delivery of all Office Supplies
- Coordinate inventory management, the ordering and delivery off house supplies
- Coordinate pool car, 6 monthly license check for users, MOT, and servicing
- Create welcome packs for children/young people
- Manage annual and bi-annual maintenance checks, ensuring records are kept up to date for (PAT (Portable appliance testing), Fire Alarm Testing etc
- Maintain Fire Log, Accident Book, and Incident Books (RIDDOR).
- Responsible for Health & Safety; risk assessment, overseeing Fire Wardens, fire evacuations and managing First Aiders, First Aid equipment and overall compliance with safety regulations
- Coordinate repairs and maintenance with external contractors.
- Coordinate employee Social Events (In-Office celebrations, Summer Party, Winter Party, etc)
We're looking for individuals who have:
- Good standard of education with c.2-3 years' experience in a similar role
- IOSH (Institution of Occupational Safety & Health) Qualification or similar (preferred)
- Trained Fire Warden (preferred), with good understanding of fire safety regulations and procedures
- Experienced with supplier and contractor management and familiarity with building maintenance standards and practices.
- Problem-solving abilities and resourcefulness
- Attention to detail and strong organisational skills with an ability to manage competing priorities in a busy environment.
- Self-motivation and proactive approach to responsibilities
- Tactful and diplomatic communication style
- Ability to work with diverse teams
Why us?
At Sportfit, we're committed to providing high-quality support, training and opportunities for professional development.
When you join our team, you'll enjoy:
- A supportive work environment that prioritises teamwork, employee well-being, and engagement
- Perks such as life assurance and critical illness coverage
- Exciting employee benefits, including our Health Cashback Scheme and Employee Referral Bonus
Sportfit is committed to safeguarding the young people in our service and therefore every application will be subject to pre-employment checks including enhanced DBS check and satisfactory references.
